CONFERENCE SCHEDULER PLUG-IN

Please follow these installation instructions to download your Conference Scheduler plug-in now.

Plug-in Installation Instructions

There is a known issue with Microsoft Outlook® that may intermittently have a minor impact on the Conferencing Scheduler application. Click here for more details.

Before beginning installation, please print these instructions and close Outlook.

Select the appropriate download button in the list of available plug-ins in the table below.

Depending on your security settings, you may see a Security Warning dialog box. Select Yes to accept the ActiveX control.

Follow the installation wizard instructions that appear on your screen. After you select the Finish button, the plug-in installation is complete. Please follow the Quick Setup instructions below and then your system will be ready to create conferencing meeting requests

Plug-in Download Quick Setup Instructions

When the installation of the Scheduler plug-in is complete, re-open Outlook.

In Outlook, go to the Tools menu and select the Setup  screen. The Invitation Setup screen will appear. Enter your conferencing subscription numbers into the required fields (marked with a red asterisk *).

Select "Apply" to apply changes but remain in the Setup screen, or "OK" to apply changes and close the Setup screen. Now you are ready to create conferencing meeting invitations.

For information on creating conferencing invitations and customizing additional options in the Setup screen, please see the Scheduler User Guide.

Create A Conferencing Meeting Request

From the "New" menu or from the “Instant Access” button on your Outlook toolbar, select ”Instant Access Meeting Request”. Then you can specify the information you want to appear in your invitation: “Audio”, “Web” or “Audio/Web” (for both).

The meeting request screen that appears will automatically display all of the information participants need to join your Audio and/or Web conference. You can edit any of the information that appears in the invitation.

If you select “Start Instant Access Web Meeting” from the “Instant Access” button on your Outlook toolbar, the system will automatically log you in and open your Web Meeting. This provides a convenient link to online commands that allow you to more efficiently manage your Instant Access calls right from your desktop.

For more information on using and customizing your Instant Access Scheduler feature, see the Scheduler User Guide.

System Requirements

 Windows 2000 Service Pack 4 with Office XP
 Windows XP Service Pack 1 or 2 with Office 2003
 Windows XP Service Pack 1 with Office XP
 Instant Access Subscription
 Instant Access Scheduler plug-in
 

To download the plug-in, you will need to have administrative rights on your PC. If you have questions about that, please contact your network administrator.